Development Coordinator

DEVELOPMENT COORDINATOR

Drive excellence and grow your career in a dynamic and collaborative team

environment!

We work hard and laugh lots. This full-time position is located in London, Ontario

and will commence August 17, 2026, or date otherwise agreed upon. This position

requires the candidate to work onsite at the Grand Theatre with hybrid working

options available when necessary.

Regular work hours for this position are Monday to Friday from 9am-5pm but will

require the candidate to work evenings and weekends as required. Must be legally

eligible to work in Canada. Non-Canadian applicants must have a valid employment

visa and proper documentation authorizing their ability to work in Canada on a

part-time basis.

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Compensation: $45,000 - $50,000 annually with benefits

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Please note that this position’s hiring process does not involve the use of artificial

intelligence to screen, assess, or select applicants.

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ABOUT THE GRAND THEATRE

The Grand Theatre is known for world-class theatre created and built in London,

Ontario. As southwest Ontario’s premiere producing theatre and one of the most

beautiful theatre spaces in Canada, the company has deep ties to the community

and to its artists, artisans, and technicians. We are World Curious. London Made.

As a vibrant cultural hub and not-for-profit professional theatre, the Grand serves

to gather, inspire, and entertain audiences in London and beyond. At our home in

downtown London, we create productions on two stages: the Spriet Stage (839

seats) and the Auburn Developments Stage (144 seats). The Grand season of

theatrical offerings runs from September to May. The Grand is committed to

developing and premiering new work and supporting the growth and reach of

theatre writers and creators.

A cornerstone of the organization is our place as a teaching theatre, exemplified in

our many mentorship programs and highlighted in our annual Grand Theatre High

School Project. As one of the only programs of its kind in the country and currently

in its twenty-sixth year, the High School Project involves as many as one hundred

high school participants annually from schools across the region. These students

participate at no cost and take on roles both on stage and off, in a fully realized

mainstage production under the direction of a professional creative team.

The Grand Theatre is located on the traditional lands of the Anishinaabek,

Haudenosaunee, and Lūnaapéewak Peoples. We acknowledge with gratitude the

significant historical and contemporary contributions of local and regional

Indigenous Peoples and of all the Original Peoples of Turtle Island (also known as

North America). We are honoured to live, work, and tell stories together on this

land.

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OUR COMMITMENT TO EQUITY, DIVERSITY, INCLUSION & RECONCILIATION

The Grand Theatre is committed to creating and practicing a company culture that

ensures an accessible, equitable, inclusive, and welcoming space for all. We

encourage applicants to review the Grand’s commitments to Equity, Diversity,

Inclusion, and Reconciliation on our website to confirm that your personal and

professional values are aligned with this vision, and we invite you to reflect on

these commitments in your submission.

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THE OPPORTUNITY

The Development Coordinator provides essential operational, administrative, and

analytical support to the Development team, ensuring the effective execution of

fundraising, sponsorship, and revenue-generating activities. This role is responsible

for maintaining data integrity, supporting donor and partner processes, and

developing efficient systems to enhance the team’s performance.

The Development Coordinator plays a critical role in supporting decision making

through research, reporting, and data analysis, while also ensuring a high standard

of service and accuracy.

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KEY RESPONSIBILITIES

1. Data Management & Systems Administration

• Administer and maintain the organization’s CRM (Tessitura) system,

ensuring accuracy, consistency, and data integrity – working

interdepartmentally to find gap closure opportunities and improved

processes.

• Process and manage donor, sponsor, and prospect records – including

updates, segmentation, and tracking.

• Develop and maintain data standards, procedures, and documentation

throughout the department.

• Generate lists, reports, and dashboards to support fundraising and business

development activities.

• Develop and maintain efficient systems and workflows to support

development operations.

• Identify opportunities to improve processes, data management, and

reporting capabilities.

• Support implementation of new tools, templates, and best practices.

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2. Reporting, Research & Data Analysis

• Prepare regular and ad hoc reports on fundraising performance, donor

trends, and campaign outcomes.

• Analyse data to identify insights related to donor retention, acquisition, and

revenue growth.

• Support leadership with accurate and timely reporting for decision-making

and strategy development.

• Assist in prospect and grant research to support fundraising and

sponsorship development.

• Support compilation of profiles and briefing materials for donors, sponsors,

and funder meetings.

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3. Financial Administration & Payment Tracking

• Track and reconcile donations, sponsorship invoicing and payments, and

rental revenue.

• Coordinate with finance team to ensure accurate coding, processing, and

reporting of all revenue.

• Monitor outstanding payments and support follow-up processes as needed.

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4. Donor/Sponsor Services

• Oversee and provide timely and accurate donor tax receipting in

compliance with regulatory requirements.

• Support donor acknowledgement processes ensuring a high standard of

timely service and professionalism.

• Respond to donor inquiries related to giving, receipts, account information,

seat ticket allocation, and general questions.

• Provide customer service to sponsors in regard to contracts, ticketing, and

general inquiries.

• Support event invitations, RSVPs, and assist in event execution where

necessary.

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5. Contract Administration

• Support administration of contracts for sponsors and rental clients,

including creating documentation, tracking execution, and compliance.

• Maintain organized records of agreements, deliverables, payments, and

timelines.

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QUALIFICATIONS:

• 1-3 years of experience in administration support, customer support,

fundraising operations, and/or data management

• Experience working with CRM systems, Microsoft Office with a strong

proficiency in Excel; Tessitura experience is a strong asset

• Strong analytical skills with ability to interpret and present data clearly &

accurately

• Proactive problem-solver with the ability to anticipate needs to best

support the Development team and Executive Director effectively

• Excellent organizational and time management skills, with the ability to

manage competing priorities and deadlines

• Strong verbal and written communication skills

• Experience and/or knowledge of the arts & theatre philanthropic

community would be an asset

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WORKING CONDITIONS:

• Full-time role based in a professional theatre setting, with flexibility

required to support performance schedules and organizational priorities

• Regular availability beyond standard business hours, including evenings and

weekends to attend special events and opening nights

• The role is largely desk-based and involves extensive computer use

• The position requires high degree of concentration, accuracy, and attention

to detail

• Occasional involvement in events may require standing for short periods,

moving between departments, or assisting with on-site coordination and

logistics

• The position requires discretion, professionalism, and the ability to manage

confidential information with care and integrity

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HOW TO APPLY:

Your application should include:

• Cover letter and resume

Please email submissions to mcoddington@grandtheatre.com with DEVELOPMENT

COORDINATOR POSITION – YOUR NAME in the subject line by 5 PM on FRIDAY,

JULY 12, 2026. Late applications will not be accepted. Meetings prior to the

interview to discuss the position will not be possible. Please do advise of any

accommodations that may otherwise be required for your interview within your

application email

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