PT Project Assistant

JOB POSTING:

Part-Time Project Assistant (Short Term Contract) -

London Middlesex Local Immigration Partnership (LMLIP)

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Reporting to the Project Manager of the London Middlesex Local Immigration Partnership

(LMLIP), this position is responsible for supporting the facilitation of the LMLIP community

initiatives to enhance the integration of immigrants in London and Middlesex. The Project

Assistant provides administrative support to the successful implementation of LMLIP initiatives.

This role is available as a Short-Term Contract for 6 months, beginning in January, 2026.

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WHO ARE YOU?

• College diploma or University degree or equivalent work experience

• 2 years experience in a related role or in the not-for-profit sector

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access)

• Familiarity with web-based software’s such as: Canva, Eventbrite, Doodle,

SurveyMonkey, Buffer, and MailerLite

• Knowledge of the issues related to successful settlement of immigrants and newcomers

• Excellent written and verbal communication skills

• Experience presenting material to a group

• Ability to multi-task and complete projects with frequent interruptions

• Ability to handle conflict and diffuse situations

• Ability to work in a team environment as well as independently

• Ability to solve problems and think quickly on your feet

• Good time management skills and the ability to respectfully adapt to changing priorities

• Understanding of cross-cultural competency with an ability to interact and work

effectively with people from different cultures and backgrounds

• Knowledge of unconscious bias and the ability to mitigate bias

• Ability to follow instructions and take directions while maintain a cooperative and

respectful attitude

• Professional demeanor and ability to handle confidential information

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OUR ASK?

• Provide a welcoming, engaging, and respectful environment for LMLIP volunteers and

stakeholders

• Respond to and follow up on inquiries through email and over the phone (in a timely

manner)

• Collect estimates and prepare invoices for processing

• Attend webinars/seminars pertaining to immigrant trends

• Organize and provide space for individuals to collaborate and discuss issues that impact

immigration

• Coordinate and convene meetings on behalf of Central Council, Sub-Councils, Work

Groups, and Project Team through the direction of the LMLIP Project Manager

• Prepare agenda and materials for Project Team and Sub-councils’ meetings, in

consultation with the Project Manager and the Sub-councils’ Chairs and send out prior to

meeting

• Support LMLIP initiatives by following up, tracking, coordinating meetings, consulting with

chairs, keeping records, completing meeting minutes and other administrative duties as

assigned in a timely manner

• Provide administrative support to LMLIP Councils, Sub Councils and Working Groups

• Prepare feedback and debrief implementation plan to Co-Chairs

• Create, review, edit, and post newsletters bi-weekly

• Provide back up support to Communication Officer in management of social media

accounts and website content

• Maintain up to date knowledge of all services and programs offered by WILL and other

local services and programs and effectively communicate and promote them to clients and

potential clients

• Intentionally and strategically collaborate across WILL programs to support the

achievement of the WILL mission and vision

• Support special projects and other duties as assigned

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WORKING CONDITIONS:

• Awesome co-workers and meaningful goals.

• A 3-day on-site work week

• Working in an office setting with frequent interruptions and chatter

• Travel to meetings and events within the community as required

• Ability to sit for long periods of time

• Ability to work flexible hours, including evenings and weekends

• Ability to lift 20 lbs

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If you’re passionate about creating inclusive workplaces, supporting immigrant talent, and building

relationships that drive positive employment outcomes, we invite you to apply and join our team.

Simply send your resume and cover letter by December 12, 2025, at Noon to:

careers@willemployment.ca

Please reference: Project Assistant in the Subject Line.

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WILL Employment Solutions values diversity in all its forms and recruits qualified individuals at

all occupational levels that reflect the diversity of our clients and our community. We strive to

foster a workplace in which all individuals maximize their potential, regardless of their

differences. We are committed to providing accommodations for person with disabilities. If you

require an accommodation to complete this application, we will work with you to meet your

needs. Accommodation may be provided at all stages of the hiring process.

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Please note that although we thank all applicants, only those being considered for an interview

will be contacted.

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