Inventory/Purchasing Analyst & Accounting

Inventory/Purchasing Analyst & Accounting

Full-time: Permanent: Monday to Friday

Department: Purchasing & Accounting

Reports To: Purchasing Manager

Purchasing Manager

The successful candidate will be responsible for managing inventory, purchasing, and accounting functions, ensuring accuracy, efficiency, and compliance with company policies and procedures.

Result Areas of the Position:

This is an on-site role.

Inventory Management:

Analyze and optimize inventory levels, minimizing stockouts and overstocking.

Implement and maintain inventory control procedures.

Conduct regular inventory audits and reconcile discrepancies and daily cycle counts.

Process and match invoices, payments and credits.

Purchasing:

Source and purchase goods, services, and materials at competitive prices.

Negotiate contracts and agreements with suppliers.

Manage and maintain accurate records of purchases, inventory, and vendor information.

Qualifications:

2+ years of experience in inventory management, purchasing, and accounting.

High school diploma or equivalent required; degree in related field preferred.

Excellent analytical, communication, and problem-solving skills.

PC knowledge and experience in word processing and spreadsheets.

Ability to work without supervision.

Proficient in Microsoft Office and purchasing/accounting software.

Ability to work in a fast-paced environment and prioritize tasks effectively.

Ability to work independently and within time constraints.

Prompt, reliable attendance.

Positive, professional attitude, team player.

Activities and Tasks:

Collaborate with departments to understand purchasing needs and preferences.

Ensure compliance with company policies, procedures, and regulatory requirements.

Analyze market trends and identify opportunities for cost savings.

Support relationships with vendors and suppliers.

Assist in inventory counts in all warehouse space, including off-site storage.

Assist with purchases during Manager’s absence.

Preparing and summarizing physical inventory counts.

Support and/or expedite customs clearance of purchase orders.

Conduct cycle counting and maintain report variances.

Analyze receipts that are not invoiced at month end and submit to Accounts Payable.

Build and maintain bills of materials and routings for finished goods costing.

Review exception reports for bill of material maintenance.

Match purchase orders with receiving, verify invoices into accounts payable system.

Upload freight electronic invoices into Excel, sort and analyze data.

Identify and code manual invoices.

Ensure integrity of part numbers and product lines.

Assist in reviewing turnover reports.

Special projects as required.

Recommend Process Improvement.

Benefits & Perks:

Dynamic and caring company culture.

Paid day off for your birthday once completed one year of service.

Social Club that plans BBQ’s, pizza lunches, 50/50 draws, holiday parties, special events and more.

Coffee Talk/ Company Events – regular updates about the company and people. 

Location in Northwest London.

Convenient on-site free parking.

Employee Assistance Program.

Extended health care.

Pension plan eligible after 1 year of service.

Perform activities required by the ISO 9001 and Sterling Quality Management System